Whether you’re running a busy office or managing print jobs from home, your devices — from printers to multifunction printers (MFPs) and scanners — play a critical role in daily productivity. To keep everything running efficiently and avoid unnecessary downtime, here are some simple but effective quick tips:
1. Don’t Ignore Low Toner or Ink Warnings
When your machine tells you supplies are running low, take it seriously. Continuing to print with empty or nearly empty cartridges can damage internal components and affect print quality.
Quick Tip: Always keep a spare toner or ink cartridge on hand to avoid last-minute emergencies.
2. Use the Right Paper
Not all paper is created equal. Using the wrong type can cause jams, smudges, and even wear down your printer faster.
Quick Tip: Check your device manual to confirm compatible paper types and weights, especially for double-sided or high-resolution printing.
3. Regularly Clean Your Devices
Dust and debris can build up in printers, MFPs, and scanners over time. This buildup can affect print quality, cause paper jams, and even slow down scanning accuracy.
Quick Tip: Wipe down your device weekly and clean the rollers and scanner glass monthly using a microfiber cloth and appropriate cleaning solution.
4. Update Firmware and Drivers
Outdated software can cause performance issues, security vulnerabilities, and compatibility problems with your computer systems.
Quick Tip: Check your manufacturer’s website or settings panel every few months for the latest firmware or driver updates.
5. Use Energy-Saving Modes
Most modern printers and MFPs include sleep or eco-modes to help reduce energy use when idle.
Quick Tip: Enable these features to lower electricity costs and extend the life of your equipment.
6. Avoid Overloading the Paper Tray
Overfilling the paper tray can lead to misfeeds, jams, and damage to the feed mechanism.
Quick Tip: Stick to the tray’s maximum fill line and fan the paper stack before loading to prevent sheets from sticking together.
7. Schedule Regular Maintenance
Even high-end devices need occasional servicing. Preventative maintenance can help detect issues early before they become costly problems.
Quick Tip: Book an annual or semi-annual service check with your provider — or contact Status Pro for tailored support solutions.
Need Help Keeping Your Devices Running Efficiently?
At Status Pro, we specialize in supplying, maintaining, and supporting printers, multifunction devices, and scanners for businesses of all sizes. If you’re experiencing issues or just want to future-proof your setup, contact us today at (07) 4953 1005 or visit us at 2/16 Transport Ave, Paget QLD 4740.
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